American Advertising Federation of Des Moines

Associate Producer

Company: Freeman

Full time
Posted: 04/14/2022
Deadline: 05/20/2022
Des Moines, IA

Description

About Us

Freeman is the global leader in events. Whether virtual, in-person, or hybrid, we are on a mission to redefine live for a new era. With a data-driven approach and the world's largest network of experts, our insights are shaping exhibitions, exhibits, and events that drive audiences to action. Our integrated full-service solutions leverage a 100-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The Associate Producer coordinates efforts and deliverables associated with the successful management and execution of production program and event elements as assigned by their manager. Support the execution of production/program deliverables and ensure delivery on time, in scope and on budget. Advocates and manages internal Freeman processes. Manages the coordination and content aggregation for client presentations and program deliverables.

Essential Duties & Responsibilities

Manages production timelines. Monitors services & activities to ensure they are within budget. Develops program budgets and manages the financials and program from inception through delivery. Ensures timely delivery of all necessary components, properties, and materials for assigned production projects. Oversees vendors and service providers efficiently and respectfully. Works with client and production team on planning, execution and post-event reporting.

Negotiates contracts/agreements with vendors and manages operations budget. Provides various reports and shows analysis; conducts audits, reconciliations. Maintains consistent and thorough communication with all levels of employees, vendors, and service providers. Supports all aspects of live events, including live audio, stage lighting, corporate staging, content development, video production, registration, graphics, event flow, creative, food and beverage, transportation, parties/evening events, as well as sourcing and managing both US and international vendors. Implements processes to maintain accurate data and information within internal systems and softwares.

Provides strategic support to the team for RFP and presentation responses. Drives collaboration between Sales, Strategy and Creative to meet objectives of deliverables and content preparation. Works with other departments in order to ensure quality control and deliver information/data to clients accurately and on time. Maintains confidential and sensitive information and files, correspondence and records. Researches, analyzes, and compiles data and figures for presentations. Assists with vendor sourcing and aggregating costs to remain current on proposal and program budgets, travel, record keeping, expense reporting, purchasing, etc. as needed. Administers programs, processes, and projects specific to the sales and operations teams. Perform other duties as assigned.

Requirements

Education & Experience

Bachelor degree or equivalent combination of education and experience is preferred

A minimum of 3 years of experience in the event space

Experience in managing vendors, people, equipment, and timelines

Exposure to and previous experience with budget management of 100K+

Ability to quickly recognize or anticipate problem areas and quickly develop solutions

Flexible, self-motivated, energetic, and uses time productively and efficiently

Strong and proficient skills with Microsoft Office tools such as Excel, Word, and PowerPoint

Exhibits an outgoing, upbeat personality, enjoys working as part of a team, and is efficient, considerate, and organized, with a keen eye for details

A strong attention to excellent customer service with proven written and verbal communication skills is preferred

Must be independent, resourceful and solution oriented

Travel Requirements

Travel up to 25%

Diversity Commitment

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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